Procurement Officer Apprentice
The Council provides a wide range of services that support and benefit our residents. We are committed to Putting Communities First, showing Respect, Integrity and Working Together to help make every team’s work a success. We daily attract hundreds of visitors to our famous sights including our museums, Royal Albert Hall, Portobello Road and Kensington Palace.
We are passionate about delivering high quality public service to our residents including those who are most vulnerable. We aim for excellence in all our services to benefit the community we serve.
Working as part of the Council’s Procurement Service you will lead the delivery of lower value/less complex tenders or quotations, work as part of a team with others to support more complex/high risk or innovative tenders and provide advice, support and training to officers undertaking procurement projects within the Council.
This is one of several posts in the Procurement Service that work flexibly to support the commercial needs of the Council. You will be expected to demonstrate a degree of commercial awareness and technical expertise across a range of different procurements, contract standing orders, Public Contract Regulations, Supplier and Contract management.
You will gain exposure to a modern and effective procurement service how it supports residents, communities and businesses in delivery of best value and ensuring compliance with internal governance, public contract regulations (PCR) 2015 as well as contract law.
You will work towards the Commercial Procurement and Supply Level 4 apprenticeship standard.
For more information on the role, please see the Job Description
Candidates will have achieved a pass in English and Maths at Level 1 or above, GCSEs or equivalent.
- Proven delivery skills and experience of working to tight, pressurised deadlines;
- Knowledge of procurement procedure and an awareness of contract law, risk management and contract management;
- An ability to compile a quotation/low value tender to achieve the customer’s desired outcomes;
- An ability to add value for the customer;
- Excellent written and verbal communication skills including report writing;
- Comfortable working with computer applications, and MS Office
The Procurement Apprentice will:
- Lead low/medium value quotations tenders through all stages of the process from initiation (Gate 0) to contract review (Gate 3)
- Provide commissioners or other clients with pragmatic and informed advice on compliance with contract regulations, public contract regulations and contract management
- Use your knowledge or expertise, or desktop research to ensure you understand the product or service you are involved with, understand the constraints, opportunities and how best to procurement the requirement
- Work collaboratively with legal and other subject matter experts to develop the form of contract, special terms and conditions, KPI’s and appropriate contract management and governance requirements
- Prepare a procurement plan that describes your procurement findings and recommended approach
- Understand how social value might be secured through the procurement
- Ensure that requirements of the Council are understood, then transferred into specifications and outcomes are expressed in a meaningful way, that assist in delivering best value
- Develop evaluation models to achieve the desired outcome and best value for money, while meeting the needs of the residents
- Ensure compliance with all legal and Council requirements and policies
- Support the mobilisation of the contract prior to handover at Gate 3
- Attend project review meetings as required
- Ensure effective communication and engagement with stakeholders and partners (including external suppliers)
- Assess and manage the risk associated with each activity
- Keep aware of relevant policy, best practice and legislative changes
- Assist in co-commissioning practices to develop contract requirements and include residents in commissioning and procurement activity
- Use the e-procurement tools as required by the council as well as becoming an expert user of the system
- Design and management of quotations/less complex tenders or quotations to a successful conclusion
- Deliver the required service and commercial outcomes within agreed timescales
- Enhance the reputation of the Procurement Service and the Council as a knowledgeable and astute commercial operator
- Mitigate risk and compliance through adherence with local policies standards
We work in partnership with Hampshire County Council (HCC) who deliver many transactional services on our behalf. Although most communications will be from HCC, all selection and appointment decisions will be made by RBKC. Certain services are shared across more than one Council area to nearby neighbouring Authorities. This enhances delivery and reduces costs. Your recruitment information will advise if your remit extends beyond RBKC.
We will primarily contact candidates by e-mail throughout the recruitment process, please monitor your email junk / spam folder as our system generated emails may be allocated to these folders by your email settings.
We engage our staff with a variety of learning types including face-to-face and virtual learning because we want to ensure our staff understand our values and behaviours, grow their skills and develop their careers.
RBKC is currently inclusively reviewing its pay, reward and benefits framework.
This post is covered by the Fluency Duty, as outlined in the Code of Practice on the English language requirements for public sector workers.
We are committed to promoting equality and respecting diversity and welcome applications from all sections of the community.
We are a Disability Confident Employer – committed to ensuring that our recruitment and selection process is inclusive and accessible.