Leadership Assistant

England, Essex, Chelmsford
Up to £25714 per annum
23 Dec 2020
20 Jan 2021
Job role
Contract Type

Leadership Assistant

Fixed Term, Full Time

Up to £25,714 per annum (inc market supplement)

Location: Chelmsford

Closing Date: 6th January 2021

Please note that these vacancies are fixed term contracts initially for 6 months.

Unless otherwise stipulated in the link provided, or if the role is providing direct support to frontline social care teams, these positions will, in line with current government guidance be based from home, with an expectation of being home based for the foreseeable future. However, if / when government guidelines change the role may then revert to being office based, whilst retaining some flexible working options in line with Essex County Council mobile flexible working policy.

Leadership and Cabinet Support provide a flexible and agile service to senior leaders, enabling them to achieve strategic goals.

Leadership Assistants will primarily support a specific functional area, providing efficient administration services including effective diary and inbox management as agreed. Preparation of correspondence, arranging events and supporting key meetings.

This role requires excellent organisational skills and the ability to build strong working relationships with stakeholders at senior level, including leadership teams. With experience of working within a business support environment and delivering a complete range of administrative tasks, including meeting support, diary management and tracking progress against agreed actions.

Service/Functional Accountabilities

    Work closely with senior leaders, Executive Assistant and support colleagues, to deliver a professional, support service to enhance the effectiveness of the Functional Leadership Team. Responsible for proactive management of senior leader's diaries, ensuring appropriate use of time, provision of meeting materials, arranging suitable venues and equipment and booking travel if required.Responsible for management of senior leader's emails, post and calls, gate keeping where required and prioritising items for attention, according to sensitivity, confidentiality and contention. Using professional judgement and working knowledge to resolve issues where appropriate.Provides a range of meeting support services including documentation preparation and circulation, minute taking where business critical.Develop and maintain electronic filing systems which ensure correspondence and data are effectively monitored.
Knowledge Skills and Experience:

    Educated to level 2, (GCSE) or equivalent by experience.Evidence of continuing professional development and good knowledge in relevant professional area.Evidence of working within a business support environment. Experience of delivering personal and meeting support including prioritising competing demands is essential.Experience of managing information and data record systems, with good analytical and research skills.