Procurement Data & Insight Officer

Fixed Term

Full Time

Up to £38,000 per annum

Location: Chelmsford

Please note that this position is being offered as a Fixed Term Contract until the end of March 2022.

This position will initially, in line with current government guidance be based from home, with an expectation of being home based for the foreseeable future. However, if / when government guidelines change the role may then revert to being office based, which we would foresee as being a minimum of 1 and a maximum of 2 days out of 5 being Chelmsford based and we would welcome applications from candidates outside of a traditional commutable distance of Chelmsford.

Job Purpose

The role of Procurement is to work with stakeholders across ECC to understand requirements for goods and services and to make an assessment of the market and determine the appropriate strategy for each spend area. The team also actively manage strategic suppliers and their contracts.

This specific role will work in a small team which focusses on performing data analysis and producing insight for the procurement function. Key outputs will be regular reports for the function as well as insight to inform our category plans and wider commercial strategies. You will also help to develop data skills across the function which may involve matrix-managing colleagues in other teams. In addition, you may be asked to support the core activities of the function - like developing category strategies, managing complex sourcing activities or managing strategic suppliers. This is an exciting opportunity to help shape and develop a new team which will have a pivotal role in the function.

Service/Functional Accountabilities

• Lead the development, maintenance and implementation of category strategies, ensuring alignment to commissioning objectives.
• Develop and implement innovative approaches and solutions in the delivery of complex projects to enhance levels of service and minimise costs. This requires working collaboratively with colleagues across the organisation and externally, to ensure best practice can be achieved when implementing new ways of working.
• Collaborate with Senior Managers and Members as to the commercial and financial viability of differing commercial options for specific projects within complex and at times, contentious environments.
• Manage suppliers to ensure they consistently achieve the performance standards set out in contracts and that adequate controls are in place to protect the Authority's interests. Take a proactive approach to identifying and investigating contractual, commercial and market risks to ensure continuity of supply and protect the Authority's interests.
• Operate a continuous improvement approach to identify and deliver on-going changes whilst also leading the negotiation of commercial and contractual changes to ensure they consistently meet business requirements.
• Lead projects and tenders, ensuring all sourcing activity fully complies with appropriate legislation and regulation whilst also complying with ECC policies.
• Work collaboratively with incumbent suppliers and potential new entrants to identify gaps in market provision and explore opportunities to close those gaps.
• Provide support and advice to stakeholders regarding any contractual or procurement matters.
• Support the adoption of best practice approaches with the aim of ensuring that the Procurement function is seen as 'best in class'. Ensure policies, procedures, documents and workflows are kept up-to-date and remain best in class.

Knowledge, Skills and Experience

• Experience of manipulating complex data set using a variety of tools and techniques to create meaningful insight. Experience of Microsoft PowerBI is essential, as is a strong analytical background and experience of leading your own project activities and managing stakeholders well. An interest in Technology will also really help.
• Educated to A level with a relevant professional qualification such as MCIPS or working towards such a qualification or equivalent demonstrable work experience with evidence of continuing professional development.
• Some knowledge of category management and experience of using this methodology in complex commercial environments to deliver significant cost or service improvements.
• A demonstrable track record of managing strategic contracts in business critical environments. This should include some evidence of defining, measuring and improving key elements of supplier performance.
• Evidence of some experience of delivering continuous improvements in strategic arrangements with evidence of generating significant cost and service benefits.
• Some evidence of some knowledge of contract law and legislation relevant to the specific category / categories within their control and its impact on market management, finance and contractual arrangements.
• Any knowledge of public sector procurement law with an ability to explain the law to non-procurement staff and find pragmatic solutions to potential legal difficulties is an advantage.
• Negotiating skills appropriate to multi million pound contracts and experience of planning and delivering successful negotiations is desirable.
• An awareness of working in a political environment.