Business Support Assistant

Location
England, Essex, Colchester
Salary
£18029 - £19329 per annum
Posted
15 Mar 2021
Closes
12 Apr 2021
Ref
req464
Job role
Officer
Contract Type
Contract

Business Support Assistant

Fixed Term, Full Time

£18,029 to £19,329 per annum

Location: Colchester or Clacton

Closing Date: 29th March 2021

This is a fixed term contract for 6 months.

This position will, in line with current government guidance be based from home, with an expectation of being home based for the foreseeable future. However, if / when government guidelines change the role may then revert to being office based, whilst retaining some flexible working options in line with Essex County Council mobile flexible working policy.

We have vacancies available in Colchester and Clacton, please state on your supporting statement which area you wish to be considered for.

Overview

This is an exciting opportunity to work as part of Essex County Council's large, dynamic and highly valued Business Support Team who work in specialised Business Centres across Essex promoting specialised knowledge and improving service and efficiencies.

Business Support teams deliver outstanding administration and customer service to all Essex County Council (ECC) functional areas. Our multi skilled teams deliver services from Business Centre hubs; providing a wide variety of support to high volume processes and tasks such as data input and management, minute taking, finance tasks, managing high volume calls, receptions and requests for assistance. We also support front line social care teams that require a more integrated approach to support.

We are proactive, forward-thinking and solution focused; we streamline processes and maximise digital opportunities. In doing so, we help increase the effectiveness of ECC to deliver better outcomes for the people of Essex than it could without our support.
We value our people and help them strive to deliver their potential and walk their career pathways within our organisation, giving them the tools and learning to get there.

The Role

This role involves working as part of a business support team to deliver effective, routine administrative support within a business centre; learning and developing an understanding of existing processes and systems and develop knowledge of Social Care teams and other corporate functions.

As a Business Support Assistant, you will provide general administrative support to ECC, dealing with day to day work instructed from the Business Centre Manager. Accurate and efficient data entry onto ECC systems is required, to ensure that all customer service requests are met within a specified time frame and are in line with data protection policies.

ECC provide a minute taking service as requested, therefore relevant transferable skills are desirable.

Accountabilities

  • Providing high quality, efficient and effective Business Support services to internal and external customers within agreed timescales and Service Level Agreements (SLAs).
  • Responding to customer requests and queries in a timely and efficient way.
  • Acting as a professional representative of the Business Support service at a local level.
  • Delivering the required activities of the respective business centre(s).
  • Providing high quality self-directed administrative support, checking own work and proactively looking to raise standards.
  • Maintaining confidential records according to Essex County Council guidance.
  • Dealing with correspondence for the team or service in a timely, consistent and professional manner.
  • Sharing knowledge and good practice with colleagues and highlighting more efficient ways of doing tasks.

Required Skills and Experience

  • Good Standard of basic education - 5 GCSEs grade C and above (including Maths and English) or comparable experience/qualifications.
  • Ability to use computerised systems with a high level of speed and accuracy - including Microsoft Office applications and internal ECC databases.
  • Previous experience of managing electronic or hard copy filing systems.
  • Ability to communicate in a manner which is easily understood and tailored to meet the needs of the audience.
  • As part of the role you may have access to sensitive and/or personal information.
  • Ability to think about alternative ways of doing things and being open to new work practices and responsive to change.
  • Ability to take ownership of work and fulfil agreed commitments, checking work for accuracy.
  • This position may require minute taking experience, therefore relevant transferable skills are desirable.